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Distribution Company Saves $80,000 Per Year By Consolidating Applications

Distribution Company Saves $80,000 Per Year By Consolidating Applications

 

Video: Francisco Pardo, P’Kolino Operations Manager discusses replacing QuickBooks with Acumatica leading to a cost savings of $80,000 per year.

The Company: P’Kolino Designs

P’Kolino designs and creates play products for children but with 1,500 retailers as customers, being crippled by their small business accounting software during peak season was no game.

The Problem? Rapidly Growing Accounting Software Transaction Volumes

  • QuickBooks could not easily be integrated with other third-party software applications forcing staff to re-enter sales orders, customer information, and product information onto multiple platforms.
  • This resulted in staff being unable to process sales orders and deliveries quickly enough to meet demand – especially at the peak Christmas rush season.
  • Maintaining multiple applications was proving very complicated and expensive from an IT perspective.
  • It appeared that P’Kolino was going to need to hire additional seasonal staff to deal with the volume next year. The estimated cost was $80,000.

 

The Solution? An Integrated ERP Suite

  • The company needed a solution to manage its entire product value chain.
  • After looking at NetSuite, MAS 200, and Microsoft Dynamics, P’kolino chose Acumatica as it had the fullest feature set at the lowest price point, and was 100% cloud-based with no software to install.
  • Remaining third-party software was either replaced by native functionality within Acumatica or integrated to Acumatica easily.
  • P’Kolino doubled the capacity of their team without increasing headcount.

 

“Acumatica is an integrated solution that has helped us improve all the processes within our business and integrate all the pieces of the puzzle from CRM to warehousing to sales inventory and orders. Everything is under one umbrella.”

– Francisco Pardo, Operations Manager, P’kolino

 

The Results? $80,000 per Year Annual Savings

  • Replacing QuickBooks with Acumatica and replacing or integrating the remaining applications quickly doubled productivity so seasonal headcount adds are no longer required, thus saving $80,000/year.
  • P’Kolino recently integrated their website with the Acumatica sales platform, saving re-entry time and costs.
  • The company estimates that once the remaining customizations are all implemented our team will be capable of processing three times the orders they do today.

 

Long-Term Outlook? Reduced Costs, Greater Efficiency

  • P’Kolino recently integrated their website with the Acumatica sales platform, saving re-entry time and costs.
  • The company estimates that once the remaining customizations are all implemented their team will be capable of processing three times the orders they do today.

 

“We doubled the capacity of our team without adding headcount. We estimate that once our customizations are all implemented, our team will be capable of processing three times the orders they do today. It’s been a great improvement.”

– Francisco Pardo, Operations Manager, P’kolino

 

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