From Chaos to Efficiency: An Acumatica Construction Edition Success

REMCAN Projects: A Modern Success Story with Acumatica Construction Edition

REMCAN Projects, a Canadian railway service company, is one of our many Acumatica success stories. This story is an Acumatica Construction Edition success story that began with a small business in Langley, British Columbia. Over the course of 14 years, REMCAN Projects expanded into a national leader in the rail industry, providing top-notch services across Canada. However, this impressive growth didn’t come without challenges. The company’s outdated systems, including Sage software, struggled to keep pace with its expanding operations. This inefficiency created bottlenecks, slowed processes, and hindered productivity.

REMCAN turned to Acumatica Construction Edition, a modern, cloud-based Enterprise Resource Planning (ERP) solution to tackle these issues. The result? Smoother workflows, empowered employees, and a future-ready business equipped for further expansion.

The Challenges of Outdated Systems

As REMCAN grew, their processes became more complex, and their existing systems couldn’t handle the increased demands. Here are some of the major challenges they faced:

1. Excessive Manual Work

Simple tasks consumed excessive time. For example, entering data from a 200-page fuel bill into Excel and Sage required three to five days of manual effort. Such tasks not only drained productivity but also increased the risk of errors.

2. Disconnected Systems

Field employees relied on paper forms and spreadsheets to track hours and expenses. This data then had to be entered twice—once for payroll and once for billing. The lack of integration between systems created inefficiencies and delayed key processes.

3. Limits of Legacy Software

Their Sage system had significant limitations, including a maximum number of users. This forced REMCAN to manage many processes outside the system, further complicating operations and slowing growth.

With 40,000 field reports processed annually and a rapidly expanding team, REMCAN needed a scalable, efficient, and modern solution to support its growth.

Searching for the Right Solution

Recognizing the need for change, REMCAN evaluated eight software options, including Microsoft Dynamics and NetSuite. Their priorities included finding a system that was:

• Cloud-based, to allow remote access from anywhere.
• User-friendly, ensuring employees adopt the new system quickly.
• Scalable to accommodate their rapid growth.
• Cost-effective, with a pricing model that suited their needs.

After careful comparison, REMCAN chose Acumatica Construction Edition because it met all these criteria and offered:

• Seamless integration with their field ticketing system.
• Tools to handle the complexities of their growing operations.
• Unlimited user licensing, enabling future growth without additional licensing costs.

The Benefits of Acumatica for REMCAN

Switching to Acumatica Construction Edition revolutionized REMCAN’s operations. Here’s how the platform transformed their business:

1. Instant Access to Real-Time Data

Before adopting Acumatica, gathering data for analysis was time-consuming. Now, they can access real-time financial information and make informed decisions faster. Jason Thomas, REMCAN’s President, shared, “Having access to everything and being able to drill down has been transformational.”

2. Time Savings Across Departments

Field workers now submit hours and expenses through mobile devices, and the data flows directly into the system. This eliminates double entry and frees up hours of valuable time each day. Accounting clerks, for instance, save 25% of their time, allowing them to focus on more strategic initiatives.

3. Happier Employees

Closing monthly financial reports used to take 15 days, creating stress and overwork. With Acumatica, this process now takes just five days, giving employees more time to focus on meaningful work and improving their work-life balance.

4. Scalability for Growth

Acumatica’s unlimited user licensing means REMCAN can seamlessly add more users as their business grows. When they launched a new business entity in Quebec, they implemented Acumatica in just six weeks, demonstrating the system’s adaptability.

Quantifiable Results with Acumatica

The impact of Acumatica is evident in the numbers. Key achievements include:

• 30% reduction in the time to close financial reports, cutting the process from 15 days to 5 days.
• Over 2,000 invoices processed monthly with AI-driven invoice recognition.
• 25% time savings for accounting clerks, enabling focus on strategic tasks.
• Seamless integration of disparate financial systems into a single platform, streamlining operations.
• Enhanced mobile functionality for field services, speeding up data capture.
• Avoid hiring additional accounting staff despite increased transactions, keeping employee count stable.
• Faster deployment of new technology, with a new entity operational in just six weeks.
• Creation of a flexible, scalable platform capable of supporting future growth.

Easy Adoption and Exciting Future Plans

Switching to Acumatica was a smooth process for REMCAN. After thorough training and testing, employees quickly embraced the new system. Today, four times as many employees use Acumatica compared to their old software.

Looking ahead, REMCAN is planning to adopt additional Acumatica features, such as:

• Canadian payroll system, tailored to meet local regulatory requirements.
• Advanced project management tools, to further streamline operations.

These enhancements will drive even greater efficiency and prepare the company for sustained growth.

Building a Stronger, Future-Ready Business

REMCAN’s mission is to deliver safe, sustainable, and high-quality services across Canada. By adopting Acumatica Construction Edition, they’ve taken significant steps toward fulfilling this mission. The company has:

• Reduced manual work.
• Gained valuable insights with real-time data.
• Established a scalable system that supports future growth.

Jason Thomas summed it perfectly: “Acumatica has given us more timely information and much more opportunity. We’re excited to grow our business and take our services to the next level.”

Why Acumatica Stands Out

For businesses like REMCAN, choosing the right ERP software is critical. Acumatica Cloud ERP stands out because it offers:

• Cloud-based accessibility allows teams to work from anywhere.
• Unlimited user licensing, enabling growth without additional costs.
• Easy integration, ensuring smooth operations across different tools and systems.
• Customizable features, tailored to industry-specific needs.

Acumatica has proven to be a game-changer for REMCAN and many other businesses by addressing the unique challenges of the construction and railway industries.

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Dive Deeper: Read the Full REMCAN Acumatica Construction Edition Success Story

Want to learn more about REMCAN’s journey with Acumatica and how they achieved these incredible results? The full case study provides detailed insights into their challenges, why they chose Acumatica Construction Edition, and their specific strategies to streamline operations and fuel growth.

In the case study, you’ll find:

• A closer look at the challenges REMCAN faced with outdated systems.
• The decision-making process that led them to choose Acumatica over other ERP solutions.
• In-depth results and benefits, including time savings, employee satisfaction, and scalability.

This case study is an excellent resource for businesses looking to modernize their operations and discover how Acumatica can meet their unique needs.

Read the full case study here to explore how Acumatica empowers REMCAN to grow and thrive.

Key Takeaways

REMCAN’s success story highlights the transformative power of the right ERP solution. The company has improved efficiency by replacing outdated systems with Acumatica Construction Edition and set the stage for long-term success. Businesses facing similar challenges should consider Acumatica as a robust, future-ready solution that evolves with their needs.

Don’t let outdated systems hold your business back. Discover how Acumatica Cloud ERP can streamline your operations, improve employee satisfaction, and fuel your growth.

By implementing Acumatica Construction Edition, REMCAN Projects has positioned itself as a forward-thinking leader in the Canadian railway industry. With a commitment to excellence and the support of a cutting-edge ERP system, the company is well-equipped to navigate today's challenges and thrive in tomorrow's opportunities.